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8 Payments and Reimbursements

8.1 Allowable Expenses

• 8.1.1 Business Meals, Food Supplies, and Alcohol
• 8.1.2 Determine the Allowability of Serving Alcohol at an Event - has been replaced with 8.1.1 Business Meals, Food Supplies, and Alcohol
• 8.1.3 Determine the Allowability of Specific Expenditures
• 8.1.4 Determine the Allowability of Gifts, Prizes, and Awards to Individuals
• 8.1.5 Determine the Allowability of Specific Financial Support or Sponsorship Payments to Outside Organizations

Additional Resources for 8.1

• Business Meals, Food Supplies, and Alcohol Quick Reference Guide

8.2 Requesting Reimbursements

• 8.2.1 Request Reimbursement for Domestic or International Employee Travel and Business Meals
• 8.2.2 Request Reimbursement for Items Purchased on Behalf of the University
• 8.2.3 Request Reimbursement for Employee Moving Expenses - has been replaced with 8.11 Relocation Assistance
• 8.2.4 Provide Justification for Reimbursement Requests Older than 60 Days
• 8.2.5 Request Non-Employee Reimbursement

Additional Resources for 8.2

• Moving Reimbursements for Faculty, Administrators, and Academic Professional Staff - has been replaced with 8.11 Relocation Assistance

8.3 Cash Advances

• 8.3 Cash Advances
• 8.3.1 Open a Cash Advance
• 8.3.2 Reconciliation of a Cash Advance
• 8.3.3 Replenish a Cash Advance
• 8.3.4 Extension of a Cash Advance Due Date
• 8.3.5 Close a Cash Advance

8.4 Payments to Human Subjects

• 8.4 Payments to Human Subjects
• 8.4.1 Cash Advances for Human Subject Payments
• 8.4.2 Reconciliation of a Program Advance
• 8.4.3 Replenish a Program Advance to Pay Human Subjects
• 8.4.4 Close a Program Advance to Pay Human Subjects – has been decommissioned
• 8.4.5 Partial Close of a Program Advance to Pay Human Subjects – has been decommissioned
• 8.4.6 Request Checks Made Payable to Human Subjects
• 8.4.7 Electronic Codes for Human Subject Payments

8.5 Vendor Setup and Maintenance

• 8.5 Vendor Setup and Maintenance

8.6 Requesting Payments to Vendors and Non-Employees

• 8.6.1 Request Direct Payment for Approved Goods and Services
• 8.6.2 Request Payment for Honoraria
• 8.6.3 Request Payment for Contract for Services under $10,000 – has been decommissioned
• 8.6.4 Request Payment for Cash Gifts, Prizes, and Awards
• 8.6.5 Request a Vendor Check Payment for Professional Development Activities
• 8.6.6 Process Educational Payments to Students - has been replaced with 8.10 Process Educational Payments to Students
• 8.6.7 Request Payment from a Registered Organization Fund
• 8.6.8 Pay Professional Movers for Employee Moving Expenses - has been replaced with 8.11 Relocation Assistance
• 8.6.9 Request Scholarship Payments to Non-University of Illinois Students
• 8.6.10 Request Incentive Payment for Activity Participation
• 8.6.11 Refund Money to a Payee
• 8.6.12 Participant Support Costs
• 8.6.13 Postdoctoral Fellowship Payments
• 8.6.14 Electronic Codes as an Alternative Payment Method

Additional Resources for 8.6

• Reporting Foreign Bank Payments
• Routing Vendor Invoices

8.7 Cell Phone & Data Plan Business Expenses

• 8.7 Cell Phone & Data Plan Business Expenses

8.8 Payment Methods and Check Cancellations

• 8.8.1 Request Payment by Foreign Check (Draft) - has been decommissioned
• 8.8.2 Request Payment by Wire Transfer
• 8.8.3 Determine Status of Checks Not Received by the Payee
• 8.8.4 Request a Check Cancellation
• 8.8.5 Submit 50 or More Payment Requests

Additional Resources for 8.8

• Electronic Disbursements

8.9 Exceptions

• 8.9.1 Request an Exception

8.10 Process Educational Payments to Students

• 8.10 Process Educational Payments to Students
• 8.10.1 Assistantships
• 8.10.2 Payments from Gift or Endowment Income Funds
• 8.10.3 Payments to Non-Matriculated Students
• 8.10.4 Prizes and Awards
• 8.10.5 Recruitment and Public Service Participation Payments
• 8.10.6 Research and Travel Payments
• 8.10.7 Scholarships, Fellowships and Educational Assistance Grants
• 8.10.8 Tangible Items

8.11 Relocation Assistance

• 8.11 Relocation Assistance
• 8.11.1 One-Time Moving Payment to Faculty and Staff
• 8.11.2 Reimbursement for Relocation Expenses Incurred