12.2.2 Unit FABweb and Biennial Roles and Responsibilities
Policy Statement
The University of Illinois System is subject to and complies with the State of Illinois Property Control Act (30 ILCS 605). Under this Act, all system property, regardless of funding source, is considered State-owned and subject to the regulations of the Department of Central Management Services.
No one may use any system property for any personal purposes.
Each unit must assign an individual to serve FABweb Unit Rep, FABweb Approver, Biennial Unit Contact, and Biennial Unit Head. These roles serve as liaisons with University Property Accounting and Reporting (UPAR).
Biennial Unit Contacts and Biennial Unit Heads are responsible for completing the unit Biennial Inventory. FABweb Unit Reps are responsible to add, update, and dispose of equipment through FABweb according to University Policy
When roles are assigned within the Unit, updates to these roles within the FABweb/Biennial Inventory application must be requested and processed through your Unit Security Contact (USC).
UPAR strongly recommends that all unit property accounting contacts complete all five property accounting training courses. You may wish to take some of the courses more than once as changes in FABweb and reporting regulations can occur.
Procedure
To serve as a FABweb Unit Rep, you are responsible for the following procedures:
12.1.6 Affix Property Labels
12.1.5 Process a New Acquisition in FABweb
12.1.8 Add Donated, Found, and Other Non-Cash Addition Equipment to FABweb
12.2.5 Update an Existing Asset in FABweb
12.3.1 Transfer Equipment to Another Unit
12.4.3 Dispose of Unneeded Equipment
12.2.6 Keep Property Secure
To serve as a Biennial Unit Contact, you are responsible for the following procedures:
12.2.1 Complete a Biennial Inventory
12.2.6 Keep Property Secure
12.1.6 Affix Property Labels
12.1.5 Process a New Acquisition in FABweb
12.1.8 Add Donated, Found, and Other Non-Cash Addition Equipment to FABweb
12.2.5 Update an Existing Asset in FABweb
12.2.1 Complete a Biennial Inventory
12.3.1 Transfer Equipment to Another Unit
12.4.3 Dispose of Unneeded Equipment
12.2.6 Keep Property Secure
6.4.3 Protect Personal Property
12.1.2 Classify Equipment and Property
State of Illinois Property Control Act (30 ILCS 605)
Equipment Audits
12.1 Process New Acquisitions - Importance of Accurate Equipment Coding
Accounting and Financial Reporting Training Materials
Last Updated: September 30, 2022 | Approved: Senior Associate Vice President for Business and Finance | Effective: June 2011