12.2.6 Keep Property Secure

Policy Statement

Employees must take reasonable care to minimize loss of and damage to university property, regardless of the cost of the property or whether it is recorded in Banner Fixed Assets.

Contact the relevant university police department for advice on keeping unit property secure.

Reason for the Policy

In order to maintain custodial responsibility over University of Illinois System equipment, each system and university employee must be aware of their duty and responsibility to keep system equipment safe and secure.

Applicability of the Policy

All University of Illinois System equipment regardless of tracking status in Banner.

Procedure

To keep property secure:

• Avoid leaving offices or laboratories unlocked while unattended.
• Lock small and valuable equipment in cabinets and drawers when not in use.
• Record manufacturer's serial numbers and a description in unit records even if the equipment is not in Banner Fixed Assets.
• Secure by bolting or other means any typewriters, personal computers, and other portable equipment, to discourage thefts.
• Promptly report any unlocatable or stolen equipment to the relevant university police department and to University Property Accounting and Reporting.