These are the official policies and procedures to follow when conducting University of Illinois System business and financial activities.
1 Fiscal Environment
Financial reports, activity, and health, deficit reporting, conducting business outside the state, policy, procedure, and process exceptions
2 Custodial Funds
Management of custodial funds, determining needs, approvals, liaison responsibilities, returns to owner
3 Budget
Budget adjustments, disposition of year-end balances, state and institutional funds, transfer gift fund
4 Payroll
Deductions, overpayments, pay adjustments, report tips, taxable fringe benefit payments, separation payout
5 Receivables
Student charges, non-student charges, delinquent accounts, student deposits, study abroad, Banner AR
6 Insurance
Bus charters, minimum insurance for vendors, proof of liability insurance, report a claim, verify insurance
7 Purchasing
Cash purchases, emergency purchases, P-cards, professional and artistic services, purchase orders
8 Payments and Reimbursements
Business meals, foreign checks, honoraria, mobile communications stipends/purchase, payments to students, program advances, reimbursements
10 Cash Handling
Cash Handling Units, Accepting Cash and Checks, Depositing Money, Returned Check Handling, Bursar Change Funds
11 Gifts and Endowments
Endowments, expenditure of gift funds, manage donations, process gifts, quasi-endowments, sponsorship gifts
12 Property Accounting
Biennial inventory, disposals, loans and transfers, non-cash additions, property labels, real estate leases
13 Accounting
Fund accounting overview, C-FOAPAL segments, journal vouchers, financial reconciliations, non-monetary exchanges, accounting for revenue-generating events
15 Travel
Advances, T-Card, per diem, University and personal vehicles, international travel, travel arrangements
16 Sponsored Programs
Sponsored project closeout, cost transfers, equipment, OMB Circular A-21, supplies, technical testing agreements, unallowable costs
18 Taxes
Foreign nationals, fringe benefits, human subject payments, sales tax, university sales tax-exemption letter
19 Contracts
Standard and non-standard contracts, contract approval authority, signature authority, delegation, filing
21 Merchant Cards
Setting up to accept credit/debit cards, PCI standards, unit responsibilities
22 Self-Supporting Funds
Inventory and valuation, reporting sales tax and unrelated business income, Year-End Fact sheet, study abroad, revenue generating agreements