Department Information

University Departments must process all receivable transactions through Banner Accounts Receivable (Banner AR), the University of Illinois System’s centralized billing system. Some units may request an exemption due to their unique billing requirements.

Additional receivable information can be found in Policy 5.5.

Eligible Receivable Transactions

The University of Illinois System has determined that only two types of charges qualify as eligible receivable transactions:

• Student Accounts Receivable (SAR) charges which are mandatory for all students participating in the curriculum, program, activity, or event, or benefiting from the service for which the charge is assessed.
• General Accounts Receivable (GAR) charges related to business transactions that are consistent with the U of I System’s overall mission of education, research, service to the community, and economic development, and for which the extension of credit is necessary for sound business reasons.

Department Responsibility

• Track Invoice Numbers
  • This is an 8 digit number assigned by the department to each charge
  • Will always be related to the Department CAT Code
• Retain copies of original Invoices
• Provide Detailed Invoice to Customer
• Reconciling AR Transaction ledgers to Accounts Receivable