Employee Recognition Awards

The University of Illinois System supports and encourages programs to acknowledge and formally recognize employee contributions, exemplary performance, and continuous service to the System.

• Employee recognition awards are subject to the following supplemental tax rates:
  • 22% federal
  • 4.95% state
  • 1.45% Medicare if applicable (plus an additional 0.9% for wages of more than $200,000 in a calendar year)
• Employee recognition awards can be grossed up (Payment Gross-Up Calculator) with the net pay equal to the award, or taxes can be withheld from the award amount.
• Instructions, policy, and helpful tools related to the award payment process are available on the Business & Finance Policies and Procedures Manual, 4.3.3 Process Employee Recognition Awards.

Employee recognition awards are submitted to University Payroll & Benefits (UPB) through the Adjustment Notification Application (ANA).

When submitting an employee recognition award, include the following information:

1. The name or title of the award
2. The date of the ceremony in which the award will be presented.
3. The requested direct deposit date, which will be Friday after the ceremony, according to the payroll adjustment schedule.

Adjustments approved by 5 p.m. Friday are scheduled to be paid the following Friday. Missed deadlines will result in delayed payment. This schedule is subject to change during weeks with holidays. Notice of holiday schedule changes are provided in the Payroll & Benefits Newsletter and the Business and Finance News Feed.

UPB will assist in figuring the gross amount to be paid when grossing up is desired. Please contact UPB through the University Payroll & Benefits Service Portal if you need assistance.