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Vendor Payment Forms

Vendor Information Forms

• Vendor Information Form using Adobe Sign
  • Use if the transaction with the University will be a Purchase Order/Payable Contract, Chrome River, or Death Benefit Payout.
  • Using Adobe Sign submits the form via email.
  • Review the Vendor Information Form job aid for more assistance.
• Vendor Information Paper Form
  • Use the paper form only if the form must be mailed.
  • Please allow extra time for processing of paper forms.
• Check the Payables Processing Status of Vendor Information Forms.
• Use the Contracts Forms if the transaction with the University will be a No Funds or Receivable Contract.

Vendor Electronic Payment Requests

If a Vendor requests electronic payments (ACH/ePay), please have them contact Vendor Maintenance at uiepayments@uillinois.edu for assistance.

Contact Information

• Vendor Inquiries: uivendor@uillinois.edu
• ACH/ePayables Setup: uiepayments@uillinois.edu

Payment Action Request

Use this form to cancel (void) or replace a check or to inquire on the status of a check or direct deposit (ACH) payment. Learn more about the Payment Action Request Form on the Payment Action Requests page in Buying & Contracts.

• Payment Action Request Form

Purchase Order/Encumbrance Special Payment Request

Use this form to:

• Initiate prepayment or down-payment on purchase orders as part of the negotiated terms and pricing submitted by Purchasing
• Request original paperwork for purchase order/encumbrance payments be mailed to the vendor with the check
• Request a department or other authorized person to call for pick-up of the check for purchase order/encumbrance payments
• Request a recurring payment setup for repetitively scheduled purchase order/encumbrance payments such as rents, leases, or janitorial payments

• Purchase Order Special Payment Request Form [updated: 6/20]

General Encumbrance/Wire Transfer Payment Request

The Chrome River system may not be used to:

• Request payment on General Encumbrances
• Request payment by Wire Transfer (EFT)

To request payment on General Encumbrances use the Request a General Encumbrance/Wire Transfer Payment Form.

To request payment by Electronic Fund Transfer (EFT), also known as Wire Transfer, use the Request a General Encumbrance/Wire Transfer Payment Form and the Electronic Fund Transfer Form.

• Request a General Encumbrance/Wire Transfer Payment Form [updated: 4/1/15]
• Electronic Fund Transfer Form [updated: 11/15/12]

The Encumbrance Payment Process

To ensure your encumbrance payment is processed in a timely and efficient manner, please follow the steps below: 

• Complete the Encumbrance Form (Request a General Encumbrance/Wire Transfer Payment*).
• Submit the form along with the backup (including the PI Approval) to obfspayments@uillinois.edu.
  Please note that all attachments must be in .pdf format.
• University Payables (UPAY) will process the transaction from the email.
• Once processed, the documents will be sent for imaging in BDM which takes approximately 48-72 hours.
  • If required, the Banner transaction moves from UPAY to Grants & Contracts for approval.
  • Once Grants & Contracts approve the transaction, the transaction will move to Approved status in Banner.
• When Grants & Contracts approval is not needed, the transaction will move to Approved status in Banner until the appropriate due date, when the payment will automatically be released.

*If the form will not display for you, please try opening the link in Firefox or if using Chrome, try downloading the document and opening it on your computer.