Cardholder Guidelines

Units have the primary responsibility to monitor how their staff use their PCards and TCards. Monitoring card use includes ensuring compliance with all state and federal laws, University of Illinois System policies, and good business practices. Cardholders are required to maintain their knowledge of the card program by completing the training and referencing policies and procedures.  The inability to follow these guidelines may result in closing of the card account.

Cardholders can lose their card privileges if engaged in any of the following activities:

• Use a card for prohibited purchases
• Fail to provide documentation of purchases
• Provide unacceptable documentation
• Fail to process card charges in Chrome River
• Allow a card to be used by individuals other than the cardholder
• Make successive purchases to circumvent the single transaction limit, commonly called ‘stringing’. The card will be revoked and account canceled after the first incidence of "stringing" is determined.

For more information on inappropriate card use, please review the following:

• PCards
  • PCard Purchasing Guidelines
  • Prohibited PCard Purchases
  • Restricted PCard Purchases
• TCards
  • Inappropriate TCard Use
  • Prohibited TCard Purchases
  • Restricted TCard Purchases