Photocopiers

Through a contract with an outside vendor, UIC Creative and Digital Services provides a full line of state-of-the-art digital copiers on a rental basis to UIC departments. To take advantage of this program, please contact UIC Creative and Digital Services at 312-996-3567. Please refer to the UIC Copier Rental Program for additional information.

UIC Copier Rental Program Features and Benefits

Program Features

• Rental Program
  UIC copiers is a rental program. Departments can leave the program with a month's notice with no cancellation fees or equipment removal charges.
• Price Stability
  Prices remain consistent for five years from the date of copier installation. There are no annual price increases in that five-year period.
• Simplified Billing
  Departments pay a monthly rental fee and a click charge for each copy they print. Toner and all other supplies, except paper and staples, are provided at no additional charge. Publications bills departments monthly.

Benefits

• Renting rather than leasing (no term, no commitments).
  Departments no longer face capital expenditures and multiyear financial commitments when obtaining copiers. They can opt out of the program with a month's notice. There are no automatic lease renewals, no cancellation fees, no machine removal charges.
• Guaranteed four-hour emergency service.
  If a department's copier is inoperable and the technician doesn't arrive within four hours, the monthly rental fee is waived. This service response guarantee is the best in the business.
• Upgrade or downgrade without penalties.
  Departments don't have to wait for current leases to terminate or "roll" them into new leases.
• Discounts on paper from UIC Office Supplies.
  Departments renting from copiers are entitled to a ten percent discount on all copy paper sold by UIC Office Supplies (formerly General Stores).
• Campus oversight by the Office of Publications to ensure top service.
  Publications reviews monthly service reports and cancels monthly rental fees if emergency response times are longer than four hours. Additionally, the Office of Publications intercedes to eliminate any problems departments may be having with their copier and/or the vendor. The Office of Publications is there to ensure that the vendor keeps its promises.

Copier access is granted to the Springfield departmental users via departmental copy card. To obtain a user code, email the completed Convenience Copiers User Code Request to printing@uis.edu.

To request a departmental copy card, the designated fiscal officer must request, in writing, a card to be issued for a specific account. this request should be forwarded to the ID Center (UHB1004) at uiscopycards@uis.edu.

These contracts provide university users with competitive pricing, premier service and flexibility in product selection. In addition, using an approved vendor eliminates any additional requirements for competitive bidding under the Illinois Procurement Code for copiers, printers, and multi-function devices.

These approved supplier contracts offer university users:

• Different brands and models of Canon, Konica/Minolta, Kyocera, Lexmark, Ricoh, Samsung, and Xerox multi-functional copiers, in select categories, currently marketed as well as any new copiers introduced at a later date.
• Low prices. The University receives a substantial discount through these awarded vendors.

External notes in iBuy should include the following:

• Please list the Bulletin award number above along with contract number (if known) and the previous purchase order number.
• If a multi-year agreement, please indicate the term in External Notes & Attachments.