6.1.1 Determine Minimum Insurance Requirements for Vendors

Mutually Executed Contract with Contract for Procurement of Supplies and Services Template Article 6 Insurance Language for Tier 1 Required;

Prior to Contract Execution:

1) obtain actual Certificate of Insurance; and

2) “Additional Insured” language for Tier 1 must appear on Certificate of Insurance for all liability policies except Workers’ Compensation, Automobile, and Professional.

• Services involving the sharing or transfer of personal data or sensitive data with outside entities (including data subject to European Union General Data Protection Regulation (EU GDPR), HIPAA, FERPA, etc.) (Consult Risk Management)
• Construction contracts including the new construction, alteration, renovation, or maintenance of existing university buildings or structures; alteration, renovation, or maintenance of highways, roads, bridges, water lines, sewer lines, oil lines, and/or gas lines
• Services where Contractor brings equipment requiring cranes, rigging, scaffolding, and/or erection equipment on university premises
• All contractors providing construction services are required to have Coverage B (Employers’ Liability) limits of $1,000,000 each disease; $1,000,000 each employee; $1,000,000 policy limit.

NOTE: With regard to these activities, the Certificate must show a project name, building number, and/or Purchase / Contract Number.)

• Accounting services: must also have Professional/Errors & Omissions liability coverage.
• Financial Services, such as investment banking, treasury, or insurance services: must also have Professional / Errors & Omissions liability coverage;
• Legal services: must also have Professional / Errors & Omissions liability coverage.
• Consulting services: must also have Professional / Errors & Omissions liability coverage.
• Services provided by licensed medical / dental / clinical psychology / veterinarian professional(s) & ambulance services: must also have Professional Liability—Medical Malpractice coverage.
• Custom Produced Art: including but not limited to art preservation or restoration (Consult Risk Management)

• Contracts involving hazardous materials for services such as abatement, hauling, use, etc. shall require vendor to carry Pollution Liability with limits of $1,000,000 per occurrence and $2,000,000 aggregate.(Consult Risk Management on contracts valued over $10M)

• Travel Agencies for Group Travel: must also have Professional / Errors & Omissions liability coverage.

• Inter-agency agreements or other agreements between state agencies, state universities, and/or political subdivisions; municipalities; school districts; and park districts

• Aviation-related activities, including air charters (Consult Risk Management)
• Golf course manager, if applicable

• Broadcasting Services: must also have Professional Liability / Errors & Omissions liability coverage.

• “Brand name” companies with a national and/or regional name / presence (except if the services fall under Column I.) See Supplement Fortune 500 list)

• Catering services:^* must also have Liquor Liability coverage in the amount of $1,000,000 if liquor is being sold, served or furnished.
• Concessionaires:^**; must also have Liquor Liability coverage in the amount of $1,000,000 if liquor is being sold, served, or furnished.
• Bartending services: must have Liquor Liability coverage in the amount of $1,000,000.
• Janitorial services performed on university premises
• Use of university premises by outside individuals/organizations (Facility Use Agreements)
• Vehicle Charters: (Can be contracted on a PO)

Bus (25+ passengers): $10,000,000

Mini-bus (16–25 passengers): $7,000,000

Shuttle bus or van (14 passengers + driver): $5,000,000Van (8 passengers): $2,000,000

Sedan: $1,000,000

• Mass Transit Services (Consult Risk Management)
• Purchases where services require access to the System’s information technology infrastructure (Consult with Risk Management)
• Facilities for storing System property: must also have Bailee liability coverage
• Material Transfer Agreements

• Products that can be considered hazardous, dangerous, or high risk of causing bodily injury or damage to property. This could include, but is not limited to, pacemakers, surgical robots, explosive chemicals, biologicals, lasers, etc. Consult Risk Management to confirm if your purchase falls within this category.