12.5.1 Enter into Leases or Licenses for Real Property
Policy Statement
All units must work with the Office of Capital Programs and Real Estate Services (OCPRES), which will develop, draft, and execute all leases and licenses for the use of real property. This includes both leasing off-campus space for the University of Illinois System occupation and licensing on-campus space for use by third parties. All leases for real property must be in accordance with the Illinois Procurement Code Article 40 (30 ILCS 500/40-5).
You MUST have a fully executed lease before you may occupy off-campus space or a fully-executed license before you may permit occupation of on-campus space by others.
Procedure
To enter into a lease or license for real property:
- Plan ahead - it may require six months or more to complete a lease/license transaction, depending on the circumstances of the transaction.
- Obtain the approval of your dean and provost.
- Submit to OCPRES. An email is acceptable. Include the C-FOP to which the lease expenses will be charged.
- OCPRES develops, drafts, and executes the lease and/or license contracts.
- The Board of Trustees or Comptroller delegate executes the lease or licenses.
Illinois Procurement Code Article 40 (30 ILCS 500/40-5)
Each university has specific processes for the lease/license of space. Consult the Office of Capital Programs and Real Estate Services website for more specific information.
Last Updated: January 4, 2019 | Approved: Senior Associate Vice President for Business and Finance | Effective: June 2011