FABPlus
What is FABPlus?
FABPlus is a shared application created by the OVCRI Research Application Development Group to address the continued need to track equipment below the $2,500 fixed asset threshold—especially computers and other devices with storable memory.
FABPlus works in tandem with (but does not replace) FABweb. FABPlus pulls item info from Banner/FABweb. Items in FABPlus can be assigned a single Category, multiple Keywords, and/or other helpful attributes to provide enhanced reporting and tracking.
Comparing FW (FABweb) & FP (FABPlus) Items
FW (FABWeb) Items
Fixed assets over $2,500.
Certain item attributes (custodian, equip manager, location, description, etc.) must be updated through FABweb.
Surplus/Disposals/Transfers must be initiated and processed in FABweb.
FP (FABPlus) Items
Non-Banner assets under $2,500.
Fixed assets that were in FABweb before the threshold changes
or
Manually entered
All item attributes are managed within FABPlus.
FABPlus Onboarding
OVCRI adds entire colleges, not individual units. This does not require every unit within that college to use FABPlus. This requirement is due to the hierarchical structure of how access and administration are managed.
The MOU (Memorandum of Understanding) outlines the expectations of using this free, shared application. MOU is required between the college and OVCRI.
College acceptance is necessary to help prevent strain as OVCRI does not have the capacity to provide one-on-one support to users across the UI system.
Suggested Best Practices
- When updating item IDs for FABPlus items with property tags (P-Tags), use the default Z-Tag or create a new item ID syntax.
- Remove physical P-Tags in accordance with University Property Accounting.
- Create & affix labels.
- Use the Create Labels feature to re-tag FABPlus items with their new item IDs. Develop consistent naming conventions for common fields: item description, model, manufacturer, etc.
- Develop and implement consistent categories and keywords.
- Assign FABPlus Equipment Manager(s).
- Working understanding of University Property Accounting & Reporting (UPAR) procedures and guidelines and successfully complete the FABweb Unit Rep Certificate Course.
- Develop college/unit workflow for using FABPlus.
FABPlus Access Roles
FABPlus has three different roles: Admin, Viewer, Equipment Manager. FABPlus works within the College, School, and Unit hierarchy such that a school can see/manage the units that are under it and a college can see/manage both the schools & units beneath it.
The Viewer role exists at all three hierarchies depending on need (college/school/unit). The admin role also exists at all three levels, but the college-level admin also manages categories/keywords and can determine whether underlying units can overwrite item IDs.
Admin (College-level)
Manage Categories, Keywords
Add/Delete Roles
Manage default item syntax
Manage unit ability to overwrite item IDs
Admin (School/Unit-level)
Add/Delete Roles
Manage default item syntax
Equipment Manager (Unit-level)
Full edit access to FABPlus data
*At least one person must have this role for a unit to begin syncing with Banner/FABweb
Viewer (College/School/Unit-level)
View-only access to FABPlus item data