University of Illinois System
Accounting & Budgeting
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Other Payroll Errors

Payroll Suspense

If a payroll transaction, such as a prior year adjustment, attempts to post to a terminated fund, organization or program code, Banner uses suspense FOP segments: fund 300011, org 109001, and program 109001 to complete the transaction.

Transactions with terminated C-FOAPAL codes

If a transaction is processed and any portion of the transaction is on a terminated FOP segment, Banner substitutes it with the suspense FOP segment so the payroll (or labor redistribution) transaction can be completed. This is most common when processing labor redistributions on prior year state fund related pay events. Posting to a suspense FOP can occur even though no portion of that fund line on the pay event has been changed. Banner first voids all payroll charges on the entire pay event then posts a separate redistribution, even if the FOP has not changed.

An original pay event or adjustment posting to a suspense FOP segment should be corrected by processing a labor redistribution using Banner form PZAREDS to correct the FOP segment.

For original pay events (sequence 0), this usually occurs when the employee’s labor redistribution is set to a terminated C-FOP and is corrected through Human Resources Front End (HRFE) software. Additionally, the labor redistribution will need to be reversed using Banner form PZAREDS and posted back to the suspense FOP. Checking for balances on the suspense FOP can help determine if a correction is needed. Please contact UAFR if you are unsure if corrective action is needed.

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